CoachTone reads the check-in, scores adherence, flags risks, picks a strategy, and writes the reply — in your voice — in under 15 seconds.
Coaches with 20+ clients save 2–3 hours every check-in day.
Jamie! Solid week — 4 sessions and clean nutrition Monday through Friday shows real consistency. One dinner doesn't undo that. 0.3kg down is the direction we want. Let's keep the same targets this week and use Saturday as a reason to be more dialled in, not less…
The problem
You already know the problem. Here's what coaches tell us every week.
"I spend 3 hours every Sunday on check-ins."
Twenty clients, twenty replies. By reply fifteen you're copying yourself — and you know it.
"I missed a client's burnout signal until it was too late."
It was buried in paragraph three. You skimmed, you missed it. Signals like that should be surfaced automatically — not depend on whether you're having a good day.
"ChatGPT replies sound nothing like me."
Generic AI output screams AI. Your clients chose you for a reason. The reply has to sound like you — blunt, warm, or whatever your style is.
"Every new client makes the problem worse."
You want to grow to 30 clients. But that's 30 check-ins to write. Without a system, growth means more Sunday dread.
How it works
Paste the check-in
Drop in whatever the client sent — a paragraph, or a full WhatsApp, Telegram, or iMessage thread. CoachTone handles both.
Summary · Thread4 agents run in parallel
An adherence analyst scores the week. A risk flagger checks for injuries, dropout signals, and distress. A strategist picks the focus. A writer drafts the reply in your voice.
~10 secondsReview, edit, send
The reply is ready to copy. Tweak a word if you want — every edit you make trains the AI to sound more like you next time.
Evolves over timePaste a few real messages you've sent. CoachTone extracts your voice across 13 dimensions — sentence length, energy, how you praise, how you challenge, your characteristic phrases, even your punctuation style.
Every time you edit a reply, the AI learns. The longer you use CoachTone, the more precisely it replicates you — not a generic coaching voice.
Voice fingerprint — extracted automatically
+ 7 more dimensions — structure, vocabulary register, avoided patterns…
Features
Adherence scoring
Every check-in scored out of 10 with a clear breakdown — what the client nailed, what they missed, and red flags.
Automatic risk flagging
Surfaces injury risk, dropout signals, emotional distress, and disordered eating. Nothing slips through.
Coaching strategy
Picks the right focus for each client — accountability, encouragement, plan adjustment, or mindset shift.
Your voice
13-dimension voice fingerprint extracted from your real messages. Gets more accurate every time you edit a reply.
2 check-in formats
Works with client paragraphs or raw WhatsApp/Telegram/iMessage threads — the AI strips timestamps and extracts only what matters.
Client profiles & trends
Score trends, coaching focus breakdown, full history per client. See who's improving and who needs attention.
Pricing
7-day trial, no credit card. Monthly billing, cancel anytime.
Trial
Try every feature, no commitment.
Solo
For coaches with a growing roster.
Pays back in one Monday morning
Pro
For coaches running a serious business.
Less than 30 min of your time, monthly
FAQ
You paste real messages you've sent to clients. CoachTone extracts 13 dimensions of your writing style into a structured fingerprint — sentence length, energy, how you praise, how you challenge, and more. Every time you edit a generated reply, that edited version is fed back in automatically. The more you use it, the more accurate it gets.
Two: Summary (client writes a paragraph or message) and Thread (paste a raw WhatsApp, Telegram, or iMessage conversation — timestamps and all — and the AI extracts only the client's content). Raw check-in data is never stored — only the cleaned summary.
Yes. We process check-in text to generate the analysis, then store only the cleaned summary — not raw conversations. Your account data is stored in a secure EU database. We're GDPR-compliant and you can delete your account and all associated data at any time.
Typically 8–15 seconds. Four AI agents run in parallel — adherence analysis, risk flagging, strategy selection, and reply writing — so you get the full output faster than doing any one step manually.
Yes. The voice training means it adapts to how you communicate, not the other way around. Direct and blunt? It learns that. Warm and supportive? It learns that too. The scoring and strategy logic is universal; the reply style is yours.
Yes. Monthly billing, cancel anytime from the billing page. No contracts, no cancellation fees. Your data remains accessible until the end of your billing period.
Try CoachTone free for 7 days. No credit card. Cancel anytime.
Start your free trial